EHR Workflow: What to do While You Wait for ICD-10

Posted by Janelle Pauli on Nov 22, 2014 9:30:00 AM

EHR workflowOctober 1, 2015. That's when ICD-10 will officially replace ICD-9. While it may seem like you have a long time before that comes, it will be here before you know it. Making this transition isn't going to be an easy feat for your practice, and it's not something you have a choice in, it's required by all covered entities. While it may seem like a lot of work, the change is necessary!

ICD-10 provides more specific data than ICD-9 codes and better reflects current healthcare practices. The codes will better inform healthcare providers of patient history that will help improve the effectiveness of case management and care functions across all specialties. The new code set is going to help refine and improve health reporting analytics, create more detailed information, increase coding flexibility, and operational processes.

Managing Your Time and EHR Workflow for ICD-10

Seek Resources and Create a Plan

On the bright side, because the deadline was pushed back a year you've still got time to go ahead and get your staff, your EHR workflow, and your office prepared for the switch. You can start by creating a project plan. This will help you establish a management structure and allow you to set realistic timelines and goals.

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Topics: Tips for ECPs, EHR Software, ICD-10

The 5 Step Plan for EHR Software Shopping

Posted by Janelle Pauli on Nov 19, 2014 9:30:00 AM

EHR software shopping can be a daunting task. So in the spirit of the holiday shopping season we thought we'd give you a 5 step plan for EHR software shopping. As 2014 comes to a close you might be thinking of the goals you have for your practice in 2015, and implementing an EHR software might be one of them. Read up on our guide to get started!

Follow These 5 Steps on Your EHR Software Shopping Journey

Step 1: Make a ListEHR software

We aren't talking about your typical shopping list. This first step to take before making any big purchase is making a list of functional needs and wants that you are looking for in a product or service. In the case of EHR systems you need to first assess the needs of your practice. Every practice is unique, and not every software is going to offer the features needed for your practice. While coming up with a list of functionality that you're looking for in a system don't forget to consider the needs of your staff, your current hardware and IT infrastructure, and your workflow. Taking a look at all three of these things will give you a well-rounded overview of what your practice needs in a solution.

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Topics: Tips for ECPs, EHR Software, Optometry Office Software

Improve Billing Processes with an Optical Practice Management System

Posted by Sharon Chin on Nov 17, 2014 10:00:00 AM

Different practices have different patient policies on when payments are due. But I’m sure that we can all agree that it is best when you can collect full payment as soon as possible. How well do you think your billing and collection process is working for your practice?

Find out how long your invoices sit in your accounts receivables uncollected, and how long it takes for you to be reimbursed by insurance payers. Then, use the table below to see how soon your payments should be collected. If you fall in the healthy range, you’re doing pretty well! But if you want to be best in class, use the following tips to see how an optical practice management system can further improve your billing and collection process!


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Topics: Practice Management, ICD-10

5 Habits that are Critical for Optometry EHR Productivity

Posted by Janelle Pauli on Nov 15, 2014 9:30:00 AM

optometry EHRGetting your entire staff on board and excited about using new optometry EHR software in your practice can sometimes be a challenge. But, the adoption of EHR software should help boost your efficiency, reduce errors, and save you money all while providing better patient care for your patients. So while your practice may go through some bumpy days while adjusting your workflow and getting used to the new system, the final result will make it all worth it!

The first thing you can do to help ensure a successful EHR in your practice is to fully assess your practice needs and make sure that the solution you pick is truly right for your unique practice. After you've nailed down the right solution for you, take a look at these 5 habits that could be critical in ensuring the productivity of your staff with your new optometry EHR.

Optometry EHR Habits that are Going to Boost Your Productivity

1. Making the Most of Training Resources

While you might think that you'll be able to get used to your system and know all the ins and outs just after a quick glance or two, that's probably not the case. Make full use of the training resources available for the software, and hold all of your staff to training too. If just one member of your team doesn't keep up, it could affect your entire workflow. Vendor's make training available for a reason, so get organized with a training schedule and stick to it!

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Topics: EHR Software, EHR Implementation, Training

Why You’ll be Thankful You Ditched Your Client-Server EHR Software

Posted by Sharon Chin on Nov 12, 2014 10:00:00 AM

It’s the season to count your blessings and be thankful for what you have. What are you thankful for in your practice? Your customers and staff? What about your EHR Software? If you currently have a client-server system, chances are, you’re not very thankful for the hassle and the headaches it gives you. Installations and IT troubleshooting just shouldn’t be part of your job.

Cloud-based solutions on the other hand, help you break free from IT maintenance and it’s easy to use. See how you, your staff and even your patients will be thankful that you ditched your client-server software for a cloud-based system!

Client-Server: Getting Setup


Client-server systems require you to house the servers in your practice. Does your practice have the infrastructure in place to run a network of servers? Do you know how to get everything up and running? If you already have a client-server system, you probably don’t have great memories of the set-up process!  

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Topics: EHR Software, Cloud-Based EHR

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