EHR Implementation: Paper Chart Conversion

Posted by Janelle Pauli on Sep 15, 2014 10:02:00 AM

If you're a paper office moving to electronic health records for the first time, you're going to have a little bit of work on your hands to get through your EHR implementation. While the rewards of using an EHR are well worth it, you're going to have to put some work in to get your office up and running with your new EHR software. Do you have a plan of attack for getting all of your current paper records into your electronic system?

EHR ImplementationYou'll have a few options when it comes to scanning your paper records into your system. But, keep in mind every practice is different and there is a lot to consider before you decide the best way for your practice to move forward with your EHR implementation. You can buy a scanner yourself and self-manage the project, or you can find a third party to do the scanning for you. Depending on your needs and resources, one option might be better for you than the other. Before you decide to move forward with any option, you should talk to your EHR vendor to make sure the route you choose will work with your new system.

How to Move From Paper to Electronic During Your EHR Implementation

Self-Managed Scanning

Taking on the task of scanning your paper records is a big task, but it's do-able, especially for the right practice. If you've only been in practice for a couple of years you're going to have a lot less records to scan than a practice that has been around for 10. Scanning entire charts into electronic format is going to allow you to get rid of your paper records once and for all. While you might be doing additional work, you'll never have to worry about missing information.

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Topics: Tips for ECPs, EHR Software, EHR Implementation

What it’s like to Shop for EHR Software at a Tradeshow

Posted by Sharon Chin on Sep 13, 2014 12:00:00 PM

Vision Expo West is in a couple of days and we’re excited to be in Vegas! Tradeshows can be fun, but it can also be a lot of work. For those who are planning to shop for an EHR software at the show, we’ve compiled a list of things to expect. And for those who are already tradeshow veterans, you’ll probably relate to these emotions.

What to Expect when Shopping for EHR Software at Vision Expo West

  1. Feeling Overwhelmed by So Many Choices and So Little Time

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(Don’t worry! The kid got up and proceeded to become one of the two finalists in the National Spelling Bee)

Shopping for an EHR software is a big decision. If you go to the show unprepared, you’ll be overwhelmed with the number of choices and demos you’ll see. Start doing your homework now and evaluate what your practice needs. Use our buying guide to see which EHR is best for your practice and check out this floor plan to see where your potential vendors will be.

  1. Getting Excited When You See Someone You Know

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Vision Expo is one of the biggest tradeshows of the eyecare industry. People from all over the country and even the world fly to Vegas for the event. You’ve probably already set up meetings with your industry partners, and you might even bump into a couple of your old school mates! Follow Vision Expo on Facebook and Twitter to see if your friends are going to the event!

  1. Feeling Extremely Thirsty from all the Talking

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You’re talking to multiple vendors, networking with peers, and just basically talking all day! We feel ya! Stay hydrated. We heard that there will be free cocktails and happy hours at the show. Stop by for a break.

  1. Hurting Your Feet from all the Standing and Walking

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We feel ya again! The hours at Vision Expo are very long, especially when you’re on your feet all day. As silly as this may sound, don’t forget to pack comfortable shoes.

  1. Enjoying all Sorts of Free stuff

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Not everybody is trying to sell you something at the show! Go ahead and grab all the free swag you can. You are also entitled to several entertainment discounts with your Expo ID. Going to a tradeshow doesn’t have to be all work and no play!

  1. Checking out Celebrities

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Check out the list of celebrities going to the show.       

  1. Getting to Know Your Vendor

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You may have already spoken to a potential vendor over the phone or received an online demo, but going to the tradeshow is a good chance to put a face to the voice and see the system in person. You might also get a chance to check out the system’s training team and account managers. It’s important to feel comfortable around them to trust them and what better way to find out than to meet them in person!

VisionWeb will be at Vision Expo West next week, so be sure to stop by Booth MS9035. And if you are shopping for a new practice management and EHR system, we will be happy to give you a demo of Uprise, our cloud-based EHR. And if you’re not going to the show, you can still schedule an online demo.

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Topics: EHR Software, Cloud-Based EHR

CE at Vision Expo: From Optometric Software to Business Solutions

Posted by Kate Nabinger on Sep 10, 2014 10:00:00 AM

In order to be considered a knowledgeable, reliable optometrist, it is required that you keep up with the times in terms of business solutions, optometric software, and technology through continuing education credits. New products, developments, and discoveries are happening constantly, and it is very easy to fall behind. This is why courses are offered at Vision Expo, to help you catch up and learn about the topics you aren't as familiar with, and this year there are many courses that look intriguing. We picked out a few that we think are going to be highly useful and informative! Which classes are you looking forward to attending? Let us know in the comments below or tweet them to us! And don’t forget to find us at Vision Expo at Booth #MS9035! Add us to your show planner here to make sure you don’t miss out on our booth. 

Optometric Software, Technology, and Business Solutions: What Most Interests You?

optometric software

Benchmarking: Does Your Business Meet the National Norms | Thu. September 18 | 2:45 PM - 4:45 PM

“The student becomes the master in this crowd steered course. Using audience response system (ARS) technology and mobile polling, you'll be able to engage, interact, and hone in on information you really want to learn. Through interactive discussions and polling, we'll discuss what to benchmark, where to find the numbers, and how to report, manage, and set goals related to benchmarks.” Track: Business Solutions

Yelp Help - Managing Your Online Reputation | Sat. September 20 | 9:45 AM - 10:45 AM

“Monitoring and managing ones online reputation is a key component of your marketing in the age of the Internet. This course teaches methods of gaining positive online reviews, handling negative reviews, and responding to reviews to positively affect ones online reputation.” Track: Business Solutions

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Topics: Tips for ECPs, Optometry eBooks, Education

[New eBook] 8 Benchmarks to Monitor in Your Practice

Posted by Sharon Chin on Sep 8, 2014 10:30:00 AM

BenchmarksEquationsBeing an owner of an eyecare practice is hard. But it’s even harder when you’re also the OD of your practice. Being both CEO and doctor of your practice can be time consuming, but spending time on your patient’s health should be as important as taking the time to invest in the financial health of your practice.

In our latest eBook, 8 Benchmarks ODs Need to Monitor in Their Practice, we’ve teamed up with two industry veterans, Dr. Gary Gerber and Steve Sunder, to show you how to build a successful practice and business.

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Topics: Optometry eBooks, Education

The Latest Update on Meaningful Use Criteria

Posted by Janelle Pauli on Sep 6, 2014 10:00:00 AM

That's right, there have been more changes made to the Meaningful Use Incentive Program. Whether you've already started your Meaningful Use journey, or if you've been thinking about it for a while, read up! These Meaningful Use criteria updates are for you!

If you want to read all the details of the new final Meaningful Use rule that was announced late last week, you can read it here. Basically, the final rule grants more flexibility to providers who are unable to fully implement a 2014 Certified EHR for a reporting period in 2014, and pushes the start of Stage 3 to 2017, at the earliest.

Meaningful Use Criteria: What You Need to Know about Your Meaningful Use Timeline

What's New?

If you were unable to fully implement a 2014 Certified EHR in 2014 because your vendor didn't provide you with proper software, updates, or training, you now have more flexibility to use both 2011 and 2014 Certified EHR systems to attest to Meaningful Use this year.

We've broken it down to 5 scenarios you might find yourself in:

  1. If you were scheduled to attest to Stage 1 in 2014, and you are using a 2011 and 2014 edition CEHRT you can attest to either 2013 or 2014 Stage 1 objectives and measures.

  2. If you were scheduled to attest to Stage 2 in 2014, and you are using a 2011 and 2014 edition CEHRT you can attest to either 2013 or 2014 Stage 1 objectives and measures or Stage 2 objectives and measures.

  3. If you were scheduled to attest to Stage 1 or Stage 2 in 2014, and you're using a 2011 edition CEHRT you have to attest to Stage 1 objectives and measures.

  4. If you were scheduled to attest to Stage 1 in 2014, and you're using a 2014 edition CEHRT you have to attest to 2014 Stage 1 objectives and measures.

  5. If you were scheduled to attest to Stage 2 in 2014, and you're using a 2014 edition CEHRT you can attest to 2014 Stage 1 objectives and measures or attest to Stage 2 objectives and measures.

Check out the following table to find out how long you should be attesting for each stage of The Meaningful Use Incentive Program.

Meaningful Use Criteria

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Topics: EHR Software, Meaningful Use, Industry Pulse

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