Uprise EHR & PM Blog



10 Pieces of Optometry Practice Management Advice When Opening a Practice from Scratch

Posted by Janelle Pauli on Apr 27, 2016 2:30:00 PM

The decision to open a practice from scratch is a big one, and you'll likely seek out a lot of advice before officially making the decision for yourself. There will be a ton of questions and ideas constantly running through your head, and it's important to be able to control your thoughts and buckle down on some of the most important decisions that can have a big effect on the long term success of the practice.

We've had some conversations with experienced ODs and other members of the optical community and have come up with a list of some advice for those of you looking to get started on your own. Make sure you read these bits of optometry practice management advice before diving all in!

10 Pieces of Optometry Practice Management Advice for New Owners

Be Prepared to be a CEOoptometry practice management

You're going to need to understand all aspects of running a business. Accounting, hiring, staff management, and marketing are all things that are going to fall on your shoulders. It's likely that you'll need to seek out help from an accountant and a business lawyer in order to keep all of your bases covered, and those resources don't come without a pricetag. 

Make Smart Hiring Decisions

Many eyecare practices are known for having a high turnover on staff, and high turnover can be very costly. Hiring right from the get-go can help your practice avoid those turnover hiccups. Don't settle on a team of staff that you think can just get by. Seek out to find a select handful of teammates that will help you grow your practice from the ground up.

Network Like You've Never Networked Before

Networking in your practice's community is going to help you build those connections with future patients, business mentors, and staff. You never know who you'll meet and how they will be able to help your practice in the future. 

Consider a Consultant

You're going to have questions during the journey of opening your own practice, and it's likely that you have friends and mentors from school that you can bounce ideas off of. Seeking out a consultant is a good way to get an experienced, unbiased opinion on your biggest business questions, and could save you from making a big financial mistake. 

Go Big on Location

Your budget is going to be tight, and one place you might look to save on is building space. Many experienced ODs have shared that they bought spaces too small and quickly outgrew their location. Consider looking at location options with 10-20% more space than you think you might need so you have some room to grow. 

Understand All Aspects of Your Practice

Part of being CEO of your practice is having a really good grasp on all aspects of your practice, including things like the insurance process. This way, you'll be able to check in on your team and know if they are performing their duties efficiently. 

Buy Used

As we mentioned before about your budget being tight, one big way to save is to buy equipment used at the beginning. Once you're established and profitable you'll be able to upgrade to newer equipment for the office. 

Set Yourself Apart

Evaluate the other practices that will be your biggest competition and determine how you'll set yourself apart from them. Creating some type of differentiation will draw patients to your practice if they can get something from you that they can't get from anywhere else. 

Find a Software Solution that Will Save You Time

Investing in a practice management and EHR software that is modern and full of all the tools you need to run your practice will help you and your staff be as efficient as possible. Look for a solution that comes equipped with everything you need so that you're spending less on third party add-on software. If you're already evaluating different software solutions, use this online calculator to compare the costs of different systems over the course of five years.

Spend on a Website

People turn to the Internet to find everything. Your eyecare practice needs to make an impression online to attract new patients to your office. Don't be afraid to spend some money on building a professional website that will be memorable, and easy to navigate when new patients are searching for a local optometrist.

At the end of the day, running a successful practice comes down to taking care of your patients. If you take care of your patients they will in turn take care of your and your business.

Use this online tool to help evaluate costs of different software solutions for your new practice. 

Compare the Costs of EHR Software

Want more tips? Keep reading.

Optometry Software Playbook for Running a Modern Practice

Dr. Ali Saves Time Training Employees with Uprise