Uprise EHR & PM Blog



Optician Software: How Barcode Scanning Systems Help Boost Efficiency

Posted by Janelle Pauli on Sep 3, 2014 10:00:00 AM

Every eyecare practice is looking for ways to save time and money. It's a difficult task keeping up with a busy schedule of patients, and it requires a seamless workflow to not fall behind on a busy day. But there are plenty of optician software tools and resources out there that can help make little day-to-day tasks quicker and more efficient for you and your staff members.optician software

Today, we're going to talk about the benefits of using a barcode scanning system in your dispensary to help manage your inventory and speed up your workflow. Many eyecare practices only take a physical frame inventory once a year, usually for tax purposes, because it's thought of to be time consuming and too difficult of a process to do during business hours. Closing down the office for a day or working through the weekend becomes costly. But with a few simple barcode scanners and a label printer you can manage your inventory much more efficiently and more often!

Why You Should be Using Optician Software and a Barcode Scanning System to Help Manage Your Optical Dispensary

Patient checkout becomes more efficient.

Implementing a barcode scanning system into your practice is going to speed up face-to-face time with patients when you're at the dispensing station, allowing you to process more orders in a day. For instance, when a barcode is scanned, the frame information auto populates directly into your practice management solution, saving your dispensers time and eliminating the possibility of data entry errors.

Physical inventory becomes simplified allowing you to finally understand one of your larger practice investments, frames!

If your frames are barcoded, taking a physical frame inventory can be done within a few hours, instead of 1-2 days! Now, your staff can take inventory quarterly or ever better, monthly. This will help you, as a practice owner, understand your inventory investments, allowing you to quickly respond to excess inventory and theft issues. More inventory cycles mean a better understanding of inventory, inventory investment dollars, and inventory loss.

If you want to get started barcoding your inventory, it is really pretty simple. All that you'll need is a barcode scanner for each computer in your dispensary (scanners can't be shared between computers), a barcode label printer, and labels. When it comes to barcode scanners you can choose between wired and wireless scanners. Wired scanners plug directly into each computer through a USB port. Wireless scanners tend to be a little bit more expensive and require a docking station for charging, taking up a larger footprint in your dispensary. One idea would be to keep wired scanners at each computer station, allowing you to purchase one wireless scanner for taking physical inventories.

As for label printers, make sure to understand the requirements of your practice management system before making any purchase.

Managing the inventory of frames in your dispensary is an important part of running your business, so make sure that you're managing it as efficiently as possible! Want more tips and tricks for managing your eyecare practice? Subscribe to our blog today!

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